Adjust Accounting Dates

If the START OF DAY PROCESSING function is not performed transactions will be recorded for the previously set accounting date. In order to move the items to a different date you can use the ADJUST ACCOUNTING DATES option. If your security level is high enough this option will appear on the Maintenance Menu, as shown below:
This option will then display the ADJUST ACCOUNTING DATES screen.
RASWIN will ask for the starting and ending receipt numbers and the accounting date to which you want to move these receipts. This option will move a range of receipt numbers to a specific date of your choosing.

A second option allows you to change the accounting date on a range of receipt numbers based on the calendar date on which they were originally posted. This option is selected by clicking on "Accounting Date Base on Calendar Date Posted" option in the MODE box. You will then see this screen:

The receipt numbers must be entered using the 'register-receipt sequence' number format (the two segments in each value are separated by a dash. You do not need to enter the leading zeros .. for example, register 1, receipt sequence # 65 can be entered as 1-65. The ending number must be equal to or greater than the starting # for this function to operate properly.

In cases where there are several registers in use, it will usually be only one of them that needs to have the records moved from one date to another, either because the user forgot to perform the START OF DAY function or selected the incorrect accounting date when they did the START OF DAY function. Therefore, the ADJUST ACCOUNTING DATES function allows you to move records from only one register at a time. This does not have to be done on the register that originally entered the receipts.

After entering the two receipt # values and the desired new accounting date, click on MOVE RECORDS button. If you have selected to move the records based on the calendar date upon which was used to originally post the items, the date option will be removed from the screen. The system will simply look at the original entry calendar date and change the recorded accounting date to match that value. Note that either option operates only on the range of receipt numbers you enter and only on a single register.


RASWIN will ask you to confirm that you wish to modify the records then if you indicate YES it will change the dates on those records to the specified accounting date.