Section 4
Start of Day Processing

START OF DAY PROCESSING is usually performed once each day. This permits you to establish the correct accounting date. Think of the accounting date as a 'batch' date for all the transactions that will be entered between the time you set the date and the next time the START OF DAY PROCESSING is performed. It does not have to be the same as the calendar date.

For example, your accounting date may be reset at the actual start of your workday or it may be set at an arbitrary 'cutoff time', such as 4:30 pm for bank deposit reasons.

Each register's accounting date is maintained separately, so that one register can perform its end of day balancing functions while another remains open to serve customers.

When you select START OF DAY PROCESSING from the Main Menu, the following screen will appear:

Selecting the Accounting Date

There are several ways to select the accounting date.

1. Click the mouse on the desired date on the calendar. To move to a different month (or year), you can click on the "month" (or "year") drop down box near the top right of the screen.
2. Use the ￩, ￪, ￫, or ￬ keys or mouse to move the highlight on the calendar around the calendar as desired.
3. Press the F2 (Today's Date) key to cause the calendar date to be set to the current calendar date.
4. If your security level is high enough, you may be presented with additional options to set the accounting date for other registers in your assigned department or for all registers. This allows a supervisor to control the accounting date with a single step. The settings that permit this are stored in the SECURITY SETTINGS tables, [accessible via the TABLE MAINTENANCE function if your security level permits you to do so].

Setting the Accounting Date

Once you have selected the desired accounting date press the F3 key or click on the button, and the program will use the currently selected accounting date for all further processing until you change it again using the START OF DAY SCREEN.

If the selected date is too far in the past, or too far in the future, a warning will be displayed.

If you have specified your scheduled holidays in the HOLIDAYS TABLE the program will provide a warning to you if you select one of these dates as your accounting date.



See the HOLIDAYS TABLE setup for more information. Generally, you can set this up at the start of the year and forget about it.

By default, it will warn you if you select a weekend date for the accounting date.



After setting the date, the program will automatically return to the MAIN MENU.

Adjusting Accounting Dates After the Fact

One of the more common mistakes that users of RASWIN make is failing to set the correct accounting date, either at the start of day or following the balance process. When this happens, any new transactions entered will be included on the currently set accounting date. There is a function built in the maintenance menu that permits you to easily and quickly resolve this situation. After selecting this option, the following screen will appear: There are two options for adjusting your accounting date. The first is to move a range of receipts for a given register number. You will need to know the starting and ending receipt numbers and then specify what accounting date you want to move the receipts to. After entering this information, just click on the MOVE RECORDS button and the program will make the needed changes. RASWIN will quickly verify that the starting and ending numbers are valid and display the number of receipts that will be adjusted by the change. If the number appears reasonable, click on the YES button. Usually, you should expect the the number of receipts posted to the wrong date to be relatively small; in the 1 to 50 range in most cases. If it is shows a really large number, then you should select NO and verify the numbers. It is easy to enter a range of receipt numbers that is too large ..e.g, 001-00016707 to 001-00116707 would affect 100,000 receipts! So if you see a number such as that, be really careful about proceeding.

It takes just a few seconds to perform this function. Note that after you enter the Starting Receipt Number and either click on or tab to the Ending # the program will automatically fill in the 3 digit register number and the dash and place the cursor at the point where the sequence number needs to be entered. Only one register number at a time can be including in this process.

The second option is to move records posted from one register on a given transaction (calendar) date to a specific accounting date. This is shown below: First, select the desired register number and the two dates. Then click on move and the system will check the number of records to be adjusted. If it looks reasonable, then click on YES and the adjustments will be made. The original transaction (calendar) date will NOT be changed, just the accounting date.